Administrative Support Contract

Role: Project Coordinator/Admin Support
Location: Portland, OR 
Contract: 1 – year long W2 contract 
Pay Rate: $24/hr – $26/hr, based on relevant experience

Duties: The Project Coordinator is high-energy, flexible, and detail-oriented.  Successful Project Coordinators have a passion for delighting our customers, building strong relationships with internal teams. The Project Coordinator will assist internal and external resources in the coordination and maintenance of projects; which includes supporting consultants, project managers, customers, and third-party vendors.  This role reports to Director, Professional Services.

Duties and Responsibilities

• Responsible for the administration of project setup and maintenance.
• Works with Resource Manager, Business Process Manager, and Project Managers to collect key project data and ensure our system of record is kept current and accurate.  Assists in maintaining internal communication tools (i.e., Google Sites and Google Drive). 
• Collaborates cross-functionally when customers’ needs fall outside of Professional Services. 
• Performs miscellaneous other duties as assigned.

Competencies/Skills

• Ownership and Accountability: Own and drive projects to completion. Influence others by gaining buy-in and support needed for project success.  Holds self accountable for meeting expectations and delivering agreed-upon results.
• Analytical Problem Solving: Identify existing and potential issues that impact internal/external success.  Propose thoughtful solutions.
• Time Management: Organize and handle multiple projects simultaneously to ensure timely, quality solutions to internal and external customers while also completing daily tasks and responsibilities.  Recognize what is most important based on business needs.
• Communicate Effectively: Present and explain information clearly. Listen effectively, share verbal and written information accurately and understandably across business units.
• Stay Engaged: Self-motivated while working individually or in a team environment. Strive to improve tools and processes. Open to new approaches. Develops new skills and pursues learning opportunities.

Preferred skills:

• Professional training or coursework in project management.
• Basic knowledge of accounting principles and terminology.
• Familiarity with the construction industry.
• Technical oriented mindset; comfortable learning new technologies.
• Basic knowledge of project management methodology and practices and experience coordinating project activities in a matrix environment.
• Must be able to consistently perform assigned work within established deadlines.
• Demonstrated ability to complete deadline driven assignments/projects and accommodate urgent requests as necessary.
• Ability to handle stress and remain productive under pressure and deadlines while efficiently managing time, resources, and priorities.

Education:
University degree in business or other relevant discipline plus a minimum of two years of experience coordinating projects or an equivalent combination of education and experience.

Russell Tobin & Associates offers benefit options to our employees after 60 days on assignment.

Feel free to apply directly or you can email your resume to susana.chan@russelltobin.com with the job title listed above. Apply today for immediate consideration!
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