Senior Executive Administrative Assistant Contract NEW

Russell Tobin and Associates is seeking a seasoned Senior Executive Administrative Assistant for one of our top diagnostic clients to provide support the Executive Leadership Team in Shelton, CT. This is a contract to hire opportunity and reviewing candidates immediately! Apply NOW for consideration.

Job Title: Senior Executive Administrative Assistant

Pay: $38.46-$43.27/hour (based on tenured experience)

Duration: Contract to Hire

Schedule: Monday-Friday; 40 hours/week

Location: HYBRID – Shelton, CT

Position Overview

The Senior Executive Administrative Assistant (EA) supports members of the Executive Leadership Team (ELT) in the day-to-day management of the Organization and its Affiliates. The EA serves as the contact and coordination person for internal and external constituencies, including customers and investors. The individual must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will serve as a key point person to communicate to staff and members on certain issues when directed to do so, have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A positive attitude, flexibility and team working abilities are critical.

Position Responsibilities

• Support members of the ELT including: managing calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas.
• Plans, coordinates and ensures schedules are followed and respected. Provides “gateway and gatekeeper” role, creating win-win situations for direct access to members of the ELT.
• Coordinates and develops a rapport with other Executive Assistants, internal and external, to manage complex schedules and tasks.
• Orchestrates and communicates with ELT members to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping all necessary parties updated.
• Follows-up on outstanding issues, prioritizes and researches, as necessary, important items, including those of a sensitive or confidential nature.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks as needed.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures and ambiguity.

Position Requirements

Education and Experience Requirements

• Associate or Bachelor’s degree
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

Additional Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with members, staff and external partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity, flexibility and humor.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Experience and interest in internal and external communications.
• Expert in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Russell Tobin & Associates offers benefit options to our employees after 60 days on assignment. Apply today for immediate consideration! #E2EADMIN

Rate/Salary: $38.46-$43.27/hour