Administrative Administrative Assistant

What are we looking for in our Administrative Assistant ?

Russell Tobin & Associates is currently seeking an Administrative Assistant to work for our client in the hospitality industry. Apply now for consideration!

Contract: 6 months

Location: San Francisco, CA

Pay Range: $30-34/hr depending on experience

Responsibilities:

• Calendar and travel/expense management
• Note-taking and meeting preparation/follow-up
• Report and database maintenance
• Hosting office visitors
• Assist with space planning for team moves and new hire seating (if applicable)
• Plan and execute remote team events and recognition programs, with potential for offsites and in-person activities
• Collaborate with other assistants on administrative tasks and projects

Requirements:

• 3-5 years of relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
• Ability to exercise judgment and maintain confidentiality
• Strong written and verbal communication skills
• Proficiency in meeting collaboration tools (e.g., Zoom, Google Documents, Slack)
• Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities
• Proven track record of being reliable, prepared, responsive, eager to learn, and encouraging
• Strong prioritization and multitasking skills
• Acute attention to detail and follow-through, high level of organization

Nice to Have:

• Experience working with Gantt charts and project plans (e.g., Trello)

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.